Clinic scheduling that respects provider time and patient throughput.

Schedule providers separately from front-desk and techs, track licenses before they lapse, capture I-9 and credentialing in onboarding, and keep PHI out of group texts. Built for small private practices and multi-location clinics.

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What clinic operators are tired of

Provider schedules live in three calendars. One in your EHR, one in a spreadsheet, one in the front-desk's head.

Licenses expire without warning. The credentialing binder hasn't been opened since 2023.

HIPAA-sensitive notes end up in group texts. Staff coordinate over channels you can't audit.

Float staff cross-cover sites at the wrong location. Payroll lands in the wrong cost center.

Onboarding new hires takes three weeks. Most of it is chasing paper.

Overtime sneaks up at month-end. No one was watching the running total.

Built around how clinics actually run

The features that matter for small medical and dental practices — separate from generic SMB scheduling.

🩺

Provider vs. support staff splits

Schedule providers, MAs, front-desk, and techs as separate position types. Color-coded so you spot understaffed slots in seconds.

📜

License + credential expiration tracking

Each staff profile carries license/credential expiration dates. Email reminders at 90/30/7 days. Schedule blocks expired credentials automatically.

🔐

HIPAA-aware document storage

Onboarding docs and credentialing files live in Supabase Storage with row-level security. Encrypted at rest, access-logged, masked SSN.

📍

Multi-site clock-in with auto-routing

Float staff who cover multiple sites are auto-routed to the closest geofence. Photo capture at punch for tamper-proof audits.

⏰

Overtime predictor before publish

Pre-publish warning when a clinician is on track to cross 40 hours that week. Fix before the schedule goes out, not after payroll.

📤

QuickBooks + Gusto + ADP exports

Pay-period CSVs with hours and OT at 1.5×. Your bookkeeper stops chasing time cards every other Friday.

Clinic operator FAQ

The questions we get from medical and dental practices.

Is PeopleBridge HIPAA-compliant?

We are HIPAA-aware in our architecture (row-level security, encryption at rest, audit logging, masked PHI display) but we do not currently sign BAAs. We do not ingest patient data — only employee data. For full HIPAA-covered patient PHI, keep that in your EHR. We are tracking a formal HIPAA-ready posture and BAA availability for Q3 2026.

Can I track license expirations?

Yes. Each employee profile has license/credential fields with expiration dates. We email the employee, the manager, and the owner at 90, 30, and 7 days before expiration. Expired credentials can optionally block scheduling for that role.

Do I have to use it for patients too?

No. PeopleBridge is staff-side only. Patient scheduling stays in your EHR. We exist for the workforce side — who's on which shift, who clocked in where, and who got paid for what.

What about provider vs. support staff pay differences?

Each profile has its own hourly rate (or salaried flag). Labor cost reports break out by role, so you can see provider hours vs. MA hours vs. front-desk hours separately.

How do you handle float staff across sites?

Assign the employee to multiple locations. When they clock in, GPS auto-routes them to the closest geofence. Manager-only override exists if GPS gets confused. Each punch is tagged with its actual location for cost-center allocation.

Can I trial it with one location?

Yes — your first month is free for 1 location and up to 10 employees, no credit card. Every feature and all AI are included from day one. After the first month it's $1 per active employee/mo + $10 per location/mo.

Related industries

Same plan, same features — PeopleBridge works the same way across adjacent industries.

Healthcare Practices Dental Practices Mental Health & Therapy Pet Care

Run your clinic without the credentialing binder

Free first month, then $1 per active employee/mo + $10 per location/mo — everything included. Most clinics are scheduling next week's shifts within an hour.

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