PeopleBridge Workforce · Scheduling · HR
The full feature catalog
Every feature. Plain and honest. The complete workforce platform — across hiring, onboarding, scheduling, time tracking, payroll prep, POS integrations, reports, and AI. Live status pills mean shipped today; roadmap pills are dated.
95 features cataloged● 87 live today ● 8 on roadmap
✓ Everything included — one plan, no locked features Status Both Live today Roadmap
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Hiring & application A clean front door for applicants and a paperless intake for you.
Job listings & application form
Live Embed an open-positions list on your website with a mobile-friendly application form. Applicants land in the same inbox as direct invites.
Direct hire by phone or email invite
Live Skip the application — text a candidate the invite link and they're onboarded in minutes.
Application status tracking
Live Pending / approved / declined statuses. Notes per applicant. Audit trail of every decision.
Bulk CSV employee import
Live Migrating from Homebase, When I Work, or a spreadsheet? Import the whole roster as CSV. Phone, email, role, hourly rate, hire date.
Applicant tracking (full ATS)
Roadmap Pipeline stages, interview scheduler, resume parsing. Q3 2026 target.
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Digital onboarding Federal and state paperwork signed on a phone in under 10 minutes.
W-4 (federal withholding)
Live Latest 2026 W-4 form, fillable on a phone, e-signed, stored to the employee profile. Pre-fill from invite metadata.
I-9 employment eligibility
Live Section 1 by the employee, Section 2 by the employer with document verification. Three-year retention. Audit-log every read.
Direct deposit authorization
Live Routing + account capture with masked display. PDF exported with the rest of the new-hire packet for your payroll provider.
State withholding forms
Live TX, CA, NY, FL, IL and 12 others. We add new states quarterly — email us if yours isn't covered yet.
Handbook acknowledgment, NDA, background-check consent, social-media policy. Build any form once, every new hire signs it.
Re-consent on policy change
Live Update a handbook? Every employee gets the new version with a re-sign banner on their next login. Compliance, automated.
Background-check integration
Roadmap Direct connection to Checkr / GoodHire. Q3 2026.
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Scheduling Build the week in minutes. Catch conflicts before publish.
Drag-and-drop schedule builder
Live Week view, day view, employee view. Color-coded by position. Touch-friendly on tablets — works the same way on desktop.
One click rebuilds next week from the last one. Handles time-off requests and availability changes automatically.
Save any week as a named template. Useful for seasonal patterns or "summer vs winter" staffing.
Conflict detection before publish
Live Catches overlaps, time-off violations, double-booking, coverage gaps, OT risk. Red / yellow / green at a glance.
Drop unassigned shifts to the open-shifts pool. Eligible employees see them and claim. Manager approval is optional.
Shift trades (employee-initiated)
Live Employee A offers their shift. Employee B accepts. Manager approves with one tap. Audit log captures the whole chain.
Availability windows (recurring)
Live Each employee sets their per-day available hours. Scheduler highlights conflicts before you publish.
Full day or partial day (e.g., 1-4 PM). Approval routes to the right manager based on location.
Lock out PTO during peak weeks (tax season, holiday rush, fiscal close). Auto-rejects requests in locked windows.
Multi-location scheduling
Live Each location has its own schedule, positions, pay rates. Owner sees everything; managers scoped to their locations.
Position types & color coding
Live Define positions (server, barista, cashier, MA, instructor). Color-coded so coverage gaps jump out visually.
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Time tracking & clock-in Every minute logged accurately, defensibly, and without disputes.
iOS, Android, PWA installable on home screen. Push notifications when your shift is about to start.
Configurable radius per location (50-500 ft). Blocks or flags out-of-fence punches. Manager override always available.
Selfie capture at punch
Live Photo taken at clock-in and clock-out for tamper-proof audits. Buddy-punching kills payroll budgets — this kills buddy-punching.
Tablet kiosk mode + PIN
Live Set up a shared tablet at the front desk. Employees clock in with a 4-digit PIN + selfie. Faster than passing phones around.
Early clock-in prevention
Live Configurable buffer (default 10 min) before shift start. Blocks early punches that pad timesheets.
Payroll-ready rounding
Live 5/10/15-minute rounding rules. Configurable per location. Reconciles cleanly with QuickBooks / Gusto.
Auto clock-out at shift end
Live Optional safety net for forgotten clock-outs. Configurable grace window.
Manual entry + adjustment
Live Manager can add or edit punches for forgotten clock-ins. Every edit logged with reason for FLSA defensibility.
Overlap warnings on edits
Live Adding a punch that overlaps an existing one triggers a soft warning before save.
Drill into any employee's pay period. Hours, breaks, overtime, edits. One-click owner edit if needed.
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Communication Replace the group text and the shift-coverage panic.
Direct messages (1-on-1)
Live Real-time DMs between employees and managers. Read receipts, typing indicators, push notifications.
Broadcast to all employees or scope to a single location. Push + in-app. Acknowledgment tracking optional.
Push notifications (PWA)
Live iOS Safari 18+, Android Chrome, desktop. Schedule publish, shift changes, open shifts, DMs.
Critical-only opt-in (shift changes, urgent open shifts). Twilio under the hood. Pass-through cost — no markup.
Presence-aware suppression
Live Recipient is reading the same chat tab? Skip the push. Prevents the "10 dings in 3 minutes" experience.
See who has actually read an announcement vs who has only received it. Helpful for compliance acknowledgments.
Inline message translation for multilingual teams. Powered by the same AI engine; no per-message billing.
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Payroll & tips Clean exports your bookkeeper actually reads. Tip pools without disputes.
Payroll exports — QuickBooks
Live QuickBooks Online and Desktop formats. Hours, OT at 1.5×, employee mapping by phone/email.
Payroll exports — Gusto / ADP / Paychex
Live Each in the format that imports cleanly — not a generic "CSV with hours". Saves your bookkeeper the rekey.
Generic timesheet CSV/PDF
Live For payroll providers we don't have a templated exporter for yet. Hours, OT, location, position breakdown.
Per-location, per-pay-period. Hours pull from time entries automatically. Lock + snapshot for payroll. $87K distributed in production with zero disputes.
Server tip-out workflows
Live Configurable pct-of-sales tip-outs to BOH. Sales pull from Toast / Square / Clover. Independent of pool calc.
Overtime calculation (federal + state)
Live 1.5× over 40 hr/wk federal. CA daily OT, AK 8/40, and 8 other state rules configurable per location.
1099 vs W-2 separation
Live Worker classification is a first-class field. Year-end totals split for clean 1099-NEC filing.
Stripe Billing for paid plans
Live Self-serve upgrade / downgrade. Annual + monthly. No "contact sales" wall.
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POS integrations Live sales, tips, tax, and labor cost — without copy-paste.
Toast integration (live)
Live Real-time webhook ingestion of orders, tips, tax, discounts. Toast restaurant ↔ PeopleBridge location mapping UI. In production at multiple operators today.
Summary, by day, by location, by month (CPA-friendly), by hour. CSV export. Live data, no nightly batch.
Sales-per-Labor-Hour (SPLH)
Live Daily SPLH per location with trend. Catch scheduling waste mid-week, not at month close.
Toast nightly sync (backfill)
Live Owner-triggered sync for any date range. Useful for migrating historical data or reconciling after webhook hiccups.
Square integration
Roadmap Basic webhook ingestion ready. UI in progress. Q3 2026 target.
Clover integration
Roadmap On the roadmap behind Square. Q4 2026 target.
TouchBistro integration
Roadmap Longer roadmap. Email if this is blocking you and we'll prioritize.
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Insights & reports 14 reports that turn raw data into operational decisions.
Hours, labor cost, on-time arrival, employee count for the period — at a glance.
What this pay period will cost before you run payroll. Includes OT, tips, 1099 totals.
Per-employee no-show, late, early-leave score. Useful for performance conversations.
Scheduled vs Actual hours
Live Variance per employee per pay period. Spot pattern over-runs and under-runs.
Scheduled vs Actual clock-ins
Live How close are punches to scheduled start times? Useful for early-bird padding and late-shift drift.
Per-employee on-time vs late, with grace window. Trend by week.
Per-period total labor, including OT and 1.5× math. Splits by location.
Hour-by-day heatmap showing scheduled coverage. Catches understaffed slots and overstaffed lulls.
W-2 / 1099 / Intern mix
Live Headcount mix across worker classifications. Useful for board reporting and tax projections.
Sales / Labor Hour (SPLH)
Live For POS-connected ops. The single number every hospitality operator watches.
Manager-touched entries
Live Which time entries had a manager edit. FLSA defensibility report — audit-trail in one click.
Breakdown by job position (server, MA, instructor). Differs from "by role" — this is operational position, not auth role.
Multi-location operators: which site is most labor-efficient this period.
Who's tracking toward 40 hrs this week. Fix the schedule before OT lands.
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Operational AI 12 AI features that move shifts — not buzzwords.
Type a sentence ("cover Fri dinner + weekend, Maria off Tuesday"), get a full draft week. Powered by Claude Sonnet 4.5.
Overlaps, OT, coverage gaps, time-off violations — caught and explained before publish.
Smart open-shift routing
Live Ranks candidates by availability, hours so far, acceptance history, location. Most-likely "yes" gets it first.
Daily labor-to-sales monitoring. One-line owner email when a location drifts off baseline.
GPS auto-routing across multi-site staff. The right geofence applied automatically.
No one accepted the open shift in 30 min? Widen the eligible pool automatically and re-notify.
Document data extraction
Live Photo a driver's license or void check, get the fields parsed into the employee profile.
Before you publish, sees who's going to cross 40 hrs. Suggests reassignments to avoid 1.5× wages.
For POS-connected ops. Predicts next-week sales from trailing patterns + weather + day-of-week.
When a published schedule's actuals start diverging mid-week, owner gets a heads-up.
Monday morning email — what happened last week (labor, sales, OT, no-shows) in plain English.
Inline message translation for multilingual teams. Spanish ↔ English the most common; ~30 languages supported.
AI HR Assistant (chat)
Roadmap Natural-language queries over org data: "who's off next week?", "who missed punches yesterday?". Q3 2026 target.
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Admin & security The boring stuff that determines whether you sleep well at night.
Role-based access (Owner / Manager / Employee)
Live Three default roles + SuperAdmin layer for support. Granular permission edits in Settings.
Multi-location manager scoping
Live Restrict a manager to specific locations. Reads and writes both enforced at the database via RLS.
Row-level security (RLS)
Live Every table has policies. No org sees another org's data — period. Defense-in-depth alongside client checks.
Schedule publishes, employee terminations, time edits, payroll exports, login attempts. Filterable, exportable.
Per-employee storage for offer letters, I-9 docs, handbook acks, certifications. SSN masked, access logged.
Per-employee notification settings
Live Each employee controls which events push, SMS, or email. Opt-outs respected.
Per-location operating hours
Live Open / close times per location. Drives scheduler defaults and grace-window calculations.
Rename "shift" to "service" for clinics, "location" to "campus" for churches. Carries through every UI surface.
CSV export of every data type
Live Employees, schedules, time entries, time-off, documents, audit log. Your data is yours; we never hold it hostage.
One-click employee data purge for GDPR / CCPA right-to-be-forgotten. PII removed, anonymized timesheet records retained for tax compliance.
Stripe Billing self-service
Live Upgrade, downgrade, change card, view invoices — no "contact sales" wall.
License & credential expiry tracking
Roadmap Per-staff cert / license / DEA expiry tracking with 90/30/7-day reminders + auto-block scheduling on lapse. Q3 2026 target.
Performance reviews
Roadmap Simple annual review cycle. Self-review + manager review + signoff. Q3 2026 target.